Ref: AFD/OPS-AA/03-08/2018
Job grade: Grade B
Physical Location: Inside Wilson Airport, Nairobi

Responsible to maintain safe and effective ground movement of aircraft towing including the supervision of safe start-up procedures. Perform towing operations as well as clean aircraft while observing the highest safety standards in accordance with AMREF Flying Doctors set standards of operation.

Responsibilities

• Performing towing task as per directive of duty supervisor.
• Conducting operational inspection of tow tractor and tow bar before every use.
• Perform manoeuvring aircraft inside/outside hangar.
• Maintaining cleanliness of the towing tractor at all time.
• Monitoring radio communication, towing request instruction as per the duty supervisor/officer.
• Monitor Aircraft Traffic Control (ATC) radio communication especially during towing aircraft.
• Comply with the company’s towing Standing Operating Procedures (SOP) at all times and Safety regulation KCARS, KAA and IATA Safety Standards.
• Perform other ground handling duties as below:

a. Ensuring cleanliness of the aircraft as per company standards
b. Preparing the aircraft for flights
c. Re-fuelling and de-fuelling
d. Loading and off-loading of the aircraft

• Aircraft and general aviation knowledge is an advantage
• Any other work related assignment that may be reasonably assigned to you

Qualification

• High school education KCSE
• Proof of aircraft towing training
• Completion of ATC Radio communication training
• At least 4 years’ experience in towing operations
• Minimum 3 years of work-related experience in ground operations
• Proof of aircraft towing training
• Skilled in operating Ground Handling Equipment
• Airside Safety Awareness training
• Valid Basic Airside Driving Course
• Fluent in English communication
• Knowledge in computer skills
• Have outstanding customer service skills
• Good written and verbal communication and interpersonal skills

Character

• Must be a self-starter
• Be able to find solutions in a challenging work environment
• Work ethics and integrity

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REF: AFYA/A+IMARISHA/07-2018
JOB GRADE: B2
REPORTING TO: Chief of Party
DEPARTMENT/PROGRAM/PROJECT: APHIAplus IMARISHA & AFYA TIMIZA

Amref Health Africa in Kenya is seeking to recruit two (2) Administrative Assistants for APHIAplus IMARISHA and AFYA TIMIZA projects funded by USAID. APHIAplus IMARISHA seeks to support health system strengthening towards provision of quality HIV/AIDs care for 15 months (April 2018 – June 2019) in Isiolo, Marsabit, Wajir, Mandera, Garissa and Tana River while AFYA TIMIZA seeks to sustainably improve health outcomes for mothers, children and adolescents in Samburu and Turkana counties over a five year period (October 2016 – September 2021). The project supports enhanced access to and utilization of quality Family Planning/Reproductive, Maternal, Newborn, Child and Adolescent Health (FP/RMNCAH) services in selected Sub-Counties in Samburu and Turkana Counties.

Main Purpose
Under the supervision of the Chief of Party, the jobholder will perform a wide range of administrative and office support activities to ensure the efficient and smooth day-to-day operation of the respective project.

Qualifications

• Degree in a business management/Administration
• Good Communications skills
• Values of teamwork, diversity and integrity must also be present
• Strong organisation & planning
• skills with the ability to multi-task in a high-paced environment
• Ability to work interdependently and with minimal supervision
• Attention to detail
• Excellent time management skills and the ability to prioritize work
• Possess creative problem solving abilities with an orientation towards results.
• Strong skills in use of Microsoft Excel and Word

Experience

• Minimum 3 years proven experience as an administrative assistant
• Experience in USAID funded projects and processing of DA1 will be an added advantage

Principal Responsibilities
Administrative support including communication

• In  charge of receiving and dispatching correspondences, office incoming and outgoing calls. Prepares drafts for responses for the project.

DA1 Processing

• Ensures DA1  processing is done to all invoices with VAT by typing the forms, dispatching the forms to USAID on time, receiving the approved from USAID, dispatching  the approved forms to the vendors, making telephone and email follow ups, receiving refunds from vendors and updating the VAT tracker on a daily basis.

Reception

• Receives all visitors and acts as the first point of reference for all enquiries for the project.

Planning

• Coordinates the project calendar of events with the relevant offices both internal and external. These are both annual planning and ad hoc planning of activities and project work plan.

Organising

• Manages the execution of events including meetings workshops and other work-related gatherings within the project.

Reporting

• In charge of compilation processing and distribution of a variety of reports including minutes of various meetings, programme  monthly, quarterly and annual reports
• Maintain the reporting schedule and send reminders of deadlines to report owners

Information management

• Develop and maintain relevant databases and filing systems for optimal management of information and contacts for the project.

Custodian of Project Assets

• Maintaining an updated Asset register at all times. Ensures compliance with maintenance/servicing schedules for printers, vehicles etc.
• Proactively suggests ways to improve office working environment (posters etc)

Finance & Procurement

• Utilises the ERP process for all requisitions (travel, office supplies, etc), liaising  with  procurement  as  needed.  Checks  invoice  status  as  needed
• following queries.
• Responsible for processing and acquiring field activity advances for various activities in the project. Responsible for making payments to the participants as per the organisation allowances payment policies.

Supervision

• Supervises programme support staff: drivers, messengers, cleaners, Office Assistants.

Transport

• Programme logistics including local transport for staff, managers,outreach specialists and visitors, air tickets and taxis.
• Hotel and flight bookings

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