Jobs Under Clerical Duties



ResponsibilitiesResponsibilities will include:
  • Executing Input Distributions throughout the growing season – this includes planning for and setting up hundreds of market points in rural areas that will allow farmers to access life-changing inputs within walking distance of their homes.
  • Serving as a lynchpin coordinator between departments for major annual One Acre Fund distribution processes.
  • Managing a team of warehouse and logistics professionals. This includes roughly 15 warehouse teams as well as an office staff dedicated to critical activity planning, providing key oversight, and managing third-party partnerships.
  • Building a managing a network of third-party service providers including transportation, warehousing, and input suppliers.
  • Implementing scalable policies and procedures to enable our program model to grow effectively as we expand our geographic density and reach.Overseeing inventory flows.
Career Growth and Development
One Acre Fund invests in building management and leadership skills. Your manager and a global support team will commit significant time in your career development. We provide constant, actionable feedback delivered through mentorship and through regular management consulting-style career reviews. We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that each person can be passionate about.  Because of our rapid growth, we constantly have new high-level roles opening up and opportunities in many functions.
We are seeking exceptional professionals with 2-5 years of work experience and ideally a demonstrated passion for our mission. Candidates who fit the following criteria are strongly encouraged to apply:
  • Strong work experiences. Examples include a demanding professional work experience, or successful entrepreneurial experience, e.g. starting a field program in a developing country, leading a conference, starting a business, solid Volunteer Service Organization accomplishments, etc.
  • Experience in supply chain, logistics, or other operational management.
  • Strong analytical skills – ability to quickly review, synthesize, analyze and communicate data.
  • Strong educational background; a related degree in Supply Chain Management, applied mathematics, systems engineering, or operational management is preferred but not required.
  • Demonstrated leadership experience at work, or outside of work, enthusiasm for learning, and openness to feedback.
  • Ability to build teams and collaborate with colleagues from diverse backgrounds.
  • Language: Fluent English required.  A knowledge of Swahili or regional Kenyan languages are highly desired.
Preferred Start Date: Flexible
Location: Kakamega, Kenya
Duration: Minimum 2-year commitment, full-time job
Compensation: We offer a modest starting salary that affords a high quality of life in our areas of operation. This is a career-track role with performance-based raises and the ability to expand responsibilities over time.
Benefits: Health insurance, immunizations, flight, housing.
Sponsor International Candidates: No




Nova Pioneer is looking for a superstar Receptionist for our Athi River Campus. This is an opportunity to be a part of an innovative network of schools that is developing generations of innovators and leaders who shape the African Century.

Key responsibilities for the role include:
  • Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
  • Make and receive phone calls on the school’s telephone lines.
  • Schedule meetings for The Principal in line with the diary.
  • Facilitate the Public Relations function of the front office.
  • Prepare documents ahead of internal meetings as directed by the Principal (photocopying, binding, filing etc.)
  • Prepare of documents ahead of external meetings as directed by the Principal (photocopying, binding, filing etc.)
  • Prepare documents for internal display on pin-boards or notice boards.
  • Respond to routine correspondences and send out scheduled communications.
  • Keep custody of the pupils’ attendance registers and any confidential documents on behalf of the Principal.
  • Manage petty cash.
Skills and Qualifications required:
  • You have a minimum of 1-year experience working in a school-based environment or fast-paced office setting.
  • You have a project and event management diploma/ degree, operations management is desired but not required.
  • You have a proven track record of holding yourself and your teammates to high standards of operational excellence.
  • You have excellent communication and relationship-building skills.
  • You are a thoughtful planner able to multi-task, prioritise effectively, take initiative, and deliver for many stakeholders in a fast-paced environment.
  • You are a proactive, creative, and measured problem-solver. You have an ability to quickly and calmly identify and analyse problems and to recommend or implement effective solutions.
  • You possess a demonstrated proficiency with Microsoft Office Applications (particularly Word and Excel) and Google Suite.




REPORTING TO: Chief of Party

Amref Health Africa in Kenya is seeking to recruit two (2) Administrative Assistants for APHIAplus IMARISHA and AFYA TIMIZA projects funded by USAID. APHIAplus IMARISHA seeks to support health system strengthening towards provision of quality HIV/AIDs care for 15 months (April 2018 – June 2019) in Isiolo, Marsabit, Wajir, Mandera, Garissa and Tana River while AFYA TIMIZA seeks to sustainably improve health outcomes for mothers, children and adolescents in Samburu and Turkana counties over a five year period (October 2016 – September 2021). The project supports enhanced access to and utilization of quality Family Planning/Reproductive, Maternal, Newborn, Child and Adolescent Health (FP/RMNCAH) services in selected Sub-Counties in Samburu and Turkana Counties.

Main Purpose
Under the supervision of the Chief of Party, the jobholder will perform a wide range of administrative and office support activities to ensure the efficient and smooth day-to-day operation of the respective project.

  • Degree in a business management/Administration
  • Good Communications skills
  • Values of teamwork, diversity and integrity must also be present
  • Strong organisation & planning
  • skills with the ability to multi-task in a high-paced environment
  • Ability to work interdependently and with minimal supervision
  • Attention to detail
  • Excellent time management skills and the ability to prioritize work
  • Possess creative problem solving abilities with an orientation towards results.
  • Strong skills in use of Microsoft Excel and Word
  • Minimum 3 years proven experience as an administrative assistant
  • Experience in USAID funded projects and processing of DA1 will be an added advantage
Principal Responsibilities
Administrative support including communication
  • In  charge of receiving and dispatching correspondences, office incoming and outgoing calls. Prepares drafts for responses for the project.
DA1 Processing
  • Ensures DA1  processing is done to all invoices with VAT by typing the forms, dispatching the forms to USAID on time, receiving the approved from USAID, dispatching  the approved forms to the vendors, making telephone and email follow ups, receiving refunds from vendors and updating the VAT tracker on a daily basis.
  • Receives all visitors and acts as the first point of reference for all enquiries for the project.
  • Coordinates the project calendar of events with the relevant offices both internal and external. These are both annual planning and ad hoc planning of activities and project work plan.
  • Manages the execution of events including meetings workshops and other work-related gatherings within the project.
  • In charge of compilation processing and distribution of a variety of reports including minutes of various meetings, programme  monthly, quarterly and annual reports
  • Maintain the reporting schedule and send reminders of deadlines to report owners
Information management
  • Develop and maintain relevant databases and filing systems for optimal management of information and contacts for the project.
Custodian of Project Assets
  • Maintaining an updated Asset register at all times. Ensures compliance with maintenance/servicing schedules for printers, vehicles etc.
  • Proactively suggests ways to improve office working environment (posters etc)
Finance & Procurement
  • Utilises the ERP process for all requisitions (travel, office supplies, etc), liaising  with  procurement  as  needed.  Checks  invoice  status  as  needed
  • following queries.
  • Responsible for processing and acquiring field activity advances for various activities in the project. Responsible for making payments to the participants as per the organisation allowances payment policies.
  • Supervises programme support staff: drivers, messengers, cleaners, Office Assistants.
  • Programme logistics including local transport for staff, managers,outreach specialists and visitors, air tickets and taxis.
  • Hotel and flight bookings




Job Group: 3
Ref: KPC/ADV/54/2018

Reporting to the Company Pilot, the Helicopter Pilot will be responsible for provision of air services in support of Management and Company Operations.

The key responsibilities will include:
  • Perform aerial right of way patrol, surveillance and sanctioned flying duties by Management.
  • Respond to pipeline emergencies.
  • Check on maintenance status, fuel requirements and fuel quantities of Helicopter prior to flight and conduct post flight inspections as necessary.
  • Prepare flight plans based on weather forecasts and operational Information.
  • Fly Company Helicopter in accordance with established operations and safety procedures, including abnormal and emergency situations as prescribed in all the relevant manuals.
  • Ensure strict adherence to the Pilot Operating Handbook/Flight Manual and the Kenya Civil Aviation Regulations (KCARS) while executing flying duties.
  • Support management in provision of air transport as per Company operational requirements.
  • Participate in the execution of performance management system and ensure that set targets are aligned with the strategic direction and that they are achieved.
  • Participate in the development and implementation of strategies for creating a high performing organizational culture based on transparency, integrity, accountability, performance measurement and results to ensure that programme activities are undertaken on sound management principles and practices.
  • Participate in organizational performance reviews and business process improvement programmes as well as undertake special investigations aimed at improving organizational effectiveness.
  • Minimum of five (5) years’ experience in aviation industry as a Pilot.
  • KCSE with a mean grade of B (Plain) and above or equivalent.
  • Must be a Kenyan citizen with a valid Kenya Civil Aviation Authority Commercial Pilot License (Helicopters).
  • A valid Class 1 Medical
  • Minimum total flight time of 1000 hours with at least 500Hrs in helicopters
  • Minimum 200Hrs on Airbus H125/Eurocopter AS 350
  • A Valid Instructor Rating and experience on Aerial Right of Way Patrols will be added advantages.
Key competencies
  • Comprehensive knowledge and understanding of commercial civil aviation including broad knowledge of international and local standards.
  • Ability to interpret and apply Civil Aviation policies and procedures.
  • Must have good communication skills with excellent abilities to speak, write and understanding of English and aviation language.
  • Must be able to make accurate judgments quickly and remain calm in an emergency.
  • Ability to maintain professional status and keep abreast of evolving trends in piloting through continuing professional education programmes.
  • Demonstrate technical expertise in risk management, quality assurance in aviation industry.
  • Ability to deliver Kenya Pipeline Company’s articulated vision for change, create a sense of urgency around change and motivate staff to join change efforts.
  • Must be a team player and
  • Must have initiative, demonstrate ability to work without supervision and be able to maintain confidentiality.




Ref: KPC/ADV/51/2018

The purpose of the job is to carry out all duties in a manner as to maintain the standards as specified by management for the department of work as assigned by the superiors. It also promotes the desired work culture around the five core values of trust, integrity, respect one team and service of the center clients.

  • Ensure the cleaning and preparation of the restaurant, bars, restaurant &conference prior to and after service.
  • Ensure that operational procedures are carried out diligently
  • To ensure that all the stations to which staffs are allocated are set to standards specified by food and beverage standard operating procedures.
  • Must ensure that all food and beverage items consumed are charged and to monitor guest billing and payment.
  • Understand all the rates or package charge instructions.
  • Be aware of specials or discounts available to guests.
  • Monitor departmental staff duty Rota, reporting times and breaks and to ensure that all F&B sections are sufficiently manned.
  • Ensure all cash sales from F&B outlets are remitted as per regulations and that sales summaries are done.
  • Ensure that F&B orders are taken correctly and on time.
  • Be aware of conference set ups and catering arrangements for conferences.
  • Responsible for the control of all operating equipment in service areas.
  • To ensure that mis- en place is not only prepared correctly at the beginning of service but also sufficient for usage during the entire service time, still maintaining the standards as specified by F&B standard operating procedures.
  • To enforce exceptional hygiene and safety standards in the food and beverage sections
  • To assist and help fellow employees when needed putting in mind that flexibility in the work place is not only required but expected.
  • Answers both external and internal telephone calls in accordance to the hotel telephone handling standards.
  • To participate in any training / development schemes as required by management.
  • Adhere and enforce hotel health and safety policy and procedures.
  • Be conversant with short and long term marketing promotions and participate in marketing the hotel facilities and attractions.
  • Adhere to the hotel operational standards and efficiency, courtesy and high standards of service at all times.
  • Portray a pleasant personality and positive attitude at all times
  • Facilitate and promote interdepartmental relationships
  • Should not perform duties under the influence of any narcotics or banned drugs which have a negative influence on performance.
  • Report any equipment failures and pass any maintenance information to the center manager.
  • Perform any other duties and projects as may be assigned from time to time.
Key competencies
  • Good command of spoken and written English
  • Computer Literate
  • Interpersonal skills
  • Communication skills
  • Team player
  • Leadership skills
  • Proactive, positive and independent
  • Attentive to fine details and analytical
  • Diplomatic
  • Bachelor’s degree in hotel management from a recognized institution
  • Must have worked as a Food & Beverage Manager in a busy five (5) star hotel
  • Must have experience in service industry administration




Major Duties and Responsibilities
  • Making appointments and reservations for the office.
  • Handling and filling confidential information or any other documents.
  • Receiving, sorting, registering and distributing incoming mails for the assigned office for action.
  • Handling office files and maintaining an effective filing system.
  • Maintaining high standards of cleanliness/hygiene and tidiness within the office.
  • Handling all typing duties as may be required.
  • Performing basic office administrative duties.
  • Attending to all incoming and outgoing calls in office deployed.
Key Qualifications
  • Diploma in Secretarial studies and trained in telephone operations/reception or front office management from a recognized institution.
  • Fluency in both oral and written English and Kiswahili.
How To Apply
Interested and qualified individuals should fill the employment application form through the website ( or download the form from the website and send the duly filled form together with copies of academic and professional certificates and national identity card by 22nd January, 2018 to:

The Managing Director,
Kenya Plant Health Inspectorate Service (KEPHIS),
P.O. Box 49592-00100,

Download Employment Application Form ( )

Apply on the Online Recruitment Portal ( )

Use only one method of application: either online through the KEPHIS website or hard copy.

KEPHIS is an equal opportunity employer. Potential candidates from marginalized communities and persons with disabilities are encouraged to apply. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to submit their applications together with detailed Curriculum Vitae; certified copies of the relevant certificates; sealed letters of recommendation from two (2) referees; national identity card; clearance certificates from KRA; HELB; EACC; Credit Reference Bureau and Kenya Police as per chapter six of the Constitution.




Basic Salary Scale: Ksh.94,850 – Ksh.127,110 p.m. (Job Group ‘Q’)

For appointment to this grade, a candidate must have:
  • served for a minimum period of three (3) years in the grade of Deputy County Commissioner II/Under Secretary, Job Group ‘P’ in the civil service
  • a Bachelors degree in any social science or its equivalent from a university recognized in Kenya
  • a Masters Degree in any social science or its equivalent from a university recognized in Kenya
  • a certificate in Administrative officer’s induction course lasting not less than four (4) weeks
  • passed administrative officers’ examinations
  • Diploma in Public Administration; or Advanced Public Administration (APA) certificate
  • a certificate in Strategic Leadership Development Programme lasting not less than six (6) weeks from a recognized institution
  • shown merit and ability as reflected in work performance and results
Duties and Responsibilities
Specific duties and responsibilities at this level shall include;
  • drafting of briefs, speeches, policy, memoranda, ministerial position and concept papers
  • overseeing implementation of Government policies
  • following-up on implementation of Government decisions and directives
  • liaising with state corporations and statutory bodies under the Ministry on policy issues:
  • responding to matters pertaining to Parliamentary business
  • promoting integrity and ethical conduct within the Ministry
  • managing ministerial resources and assets
  • developing departmental work plans.
How To Apply
Applications are invited from qualified persons for the positions shown below.
Interested and qualified persons are requested to make their applications as follows:
  • online through the Commission website or job portal OR
  • by completing ONE PSC 2 (Revised 2016) application form. The form may be downloaded from the Commission’s websites.
Completed applications should be sent or delivered to:
P.O. BOX 30095 – 00100
  1. Candidates should NOT attach any documents to the application form. ALL the details requested in the advertisement should be filled on the form. Ongoing courses and qualifications not yet obtained by closure of the advert should not be filled in the application.
  2. It is an offence to include incorrect information in the application. Section 100(4) of the Public Service Commission Act provides that a person who gives false or misleading information to the Commission is, on conviction, liable to a fine not exceeding Ksh. two hundred thousand or to imprisonment for a term not exceeding two years or to both such fine and imprisonment.
  3. Only shortlisted and successful candidates will be contacted.
  4. Canvassing in any form will lead to automatic disqualification.
  5. The Public Service Commission is committed to implementing the provisions of the Constitution - Chapter 232 (1) on fair competition and merit, representation of Kenyans diverse communities and affording equal employment opportunities to men and women, members of all ethnic groups and persons with disabilities. THEREFORE, PEOPLE WITH DISABILITIES, THE MARGINALIZED AND THE MINORITIES ARE
  7. Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates and transcripts during interviews. It is a criminal offence to present fake certificates.
  8. Serving officers shall be required to produce the original letter of appointment to their current substantive post during the interview.
Applications should reach the Commission on or before 17th January 2018.




PACIS Insurance Company Limited was incorporated in Kenya in October 2004 and is an initiative of the Catholic Church, with a vision to be the icon of reliability and trustworthiness.

In pursuit of our strategic plan we are seeking to recruit an Executive Assistant.

Enhances executive’s effectiveness by providing information management support; representing the executive to others. The Executive Assistant serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Job Responsibilities
  • Completes a broad variety of administrative tasks for the Managing Director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the Managing Director’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
  • Communicates directly, and on behalf of the Managing Director, with Board members, donors on matters related to Managing Director’s programmatic initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the Managing Director’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the Managing Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Managing Director’s ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Serves as the Managing Director’s administrative liaison to the Board of Directors
  • Assists board members with travel arrangements, lodging, and meal planning as needed
  • Maintains discretion and confidentiality in relationships with all board members
  • Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability  Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Bachelor’s degree required
  • Strong work tenure: five to 10 years of experience supporting Executives
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
How to Apply
If you believe you have what it takes to deliver, please send us your detailed CV indicating your preferred area of operation by 10th November 2017 to the following email address:

Only shortlisted candidates will be contacted.