The Research Care and Training Program (RCTP) is collaboration between the Kenya Medical Research Institute (KEMRI), University of California, San Francisco (UCSF), University of Washington (UW), and University of Alabama at Birmingham (UAB), University of Colorado Denver (UCD), Indiana University (IU), Duke University and other affiliated institutions. RCTP leads the Family AIDS Care and Education Services (FACES) program, a comprehensive HIV prevention and Treatment program in Kisumu County and several other research programs including but not limited to SEARCH (Sustainable East African Research for Health), ECHO (Evidence for Contraceptive Options) , PSUP (Partners Scale up Pre exposure prophylaxis ), POWER (Prevention Options for Women Evaluation Research ), MPYA (Monitoring Pre-exposure Prophylaxis for Young Adult women), CSSP (Evaluating a Community Driven Cervical Cancer Prevention Strategy in Western Kenya , (MOTIVATE ) Maximizing adherence and retention for women living with HIV and their infants in Kenya, and training programs including the GloCal Health Fellowship, etc.

We have the following vacancy:
Position: Chief Operating Officer
Reports: to Co- Director- RCTP
Location: Nairobi
Duration: One Year Renewable
Vacancy: No. 09/0672017

Position Summary:
Reporting to: Co-Directors KEMRI/RCTP
The Chief Operating Officer will support the country programme in grant management and work closely with program/project management staff in the development of project proposals and preparation of proposal budgets. S/he will manage internal controls to ensure full adherence to approved budgets and compliance with donor policies and procedures ensuring proper utilization of funds. S/he will mentor the operations team in their assigned roles and carry out capacity building on donor rules and regulations.

Responsibilities:

• Work closely with program/project management staff in the development of project proposals and preparation of proposal budgets as well as any budget revisions as necessary, ensuring all the necessary costs are included in grant budgets.
• Develop/maintain all donor compliance checklists with key compliance regulations, requirements and specific time lines and aassist in ensuring strict compliance with donor guidelines and requirements.
• Mentoring the operations team in their assigned roles and carry out capacity building on donor rules and regulations
• Manage internal controls to ensure full adherence to approved budgets and compliance with donor policies and procedures ensuring proper utilization of funds
• Maintain the reporting schedule and grants management system, ensuring timely and accurate reporting both internally and to donors.
• Working closely with the Finance Team, regularly track expenditure and monitor variances on Programme budget/expenditure reports, raising any issues that require attention by the Programme Director in a timely manner.
• Manages the grants support staff, ensuring staff have sufficient training to perform required compliance and reporting duties.
• Coordinate management responses to institutional and project financial audits, and follow up on implementation of audit findings and determine what support is needed to ensure complete implementation of all audit findings.
• Develop and implement efficient and effective internal control systems including, policies and procedures that provide appropriate levels of security and control over organizational assets, resources and operations.
• Improve the operational systems, processes and policies, specifically, support better management reporting.
• Play a significant role in long-term planning, including an initiative geared towards operational excellence.
• Prepare annual detailed core office management support/administrative/overhead budget; ensuring that project budgets incorporate Shared services costs
• Coordinate professional and personal development of operations staff through adequate orientation, on-the-job training, identification of learning, training needs and opportunities
• Actively participate in the operations management team meetings.
• Manages and supervises the operations team. . Undertake quarterly support supervision visits for the administration team working under her/him in other stations.

Qualifications and Experience:

• Internationally recognized professional accounting qualification (CPA, ACCA)
• A degree in finance and/or accounting from a recognized university. An advanced degree in accounting/finance/business administration will be an added advantage.
• At least seven (7) years of experience working on cooperative agreements or grants from international agencies such as EDCTP, EU, CDC, other USG agencies as well as bilateral or multilateral donors including governments.
• Good understanding of the full subaward management cycle and experience in evaluating and managing budgets and contracts.
• Proven experience and knowledge of US Government regulations, policies and procedures relating to award management and monitoring.
• Excellent analytical and financial management skills and demonstrated ability to facilitate budget development.
• Good communication skills and demonstrated ability to work with a participative style within teams.
• Proactive and able to take initiative in addressing work related challenges.
• Good organizational and planning skills
• Pragmatic, self-motivated, composed under pressure, with professional acumen, good judgment, and a highly developed sense of responsibility.
• Attention to detail and ability to multi-task, set priorities, and organize time efficiently.
• Ability to manage a team and demonstrate leadership

Other Requirements:

• Must be a member of a professional body
• Must have been Cleared by HELB
• Must have KRA Tax Compliance Certificate
• Must have credit refference Bureau Certificate
• Must have Certificate of good conduct

Applications should include the following

• A cover letter stating current position (if applicable); and date available to start working for the program
• A current CV including email and mobile phone contact information,
• Name and phone number for two professional referees,
• Two letters of recommendation preferably from a previous employer,
• A copy of the latest pay slip (if applicable)
• Copies of academic and professional certificates.

All applications must be sent electronically to the email address below followed by hard copies which should be delivered or posted so as to reach the following address by: hrrctp@kemri-ucsf.org
Human Resources Manager
KEMRI – RCTP/ FACES Program
P. O Box 614-40100
Kisumu

Please write the Vacancy Number, and Position applied for on the envelope and In the subject Line of the Email.

NOTE:
RCTP or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be immediately reported to the HR department. Any job applicant who tries to corrupt our employee during any stage of the staff hiring process will be disqualified.

KEMRI is an equal opportunity employer. Women, the Youth, people with disabilities are encouraged to apply.

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