Closing Date
May
01
Reporting to the Executive Assistant - Risk Management the position holder will provide administrative support to the Heads of Departments and general administrative role to Division.
Detailed Description
Job Requirements
As part of the interview process external candidates should prepare the following documentation which will be required at a later stage based on your performance in the interviews/assessments.
Detailed Description
- Manage the HOD’s office and diary/calendar - responding to all enquiries, correspondence both telephone and written directed to HOD’s offices.
- Book meetings on behalf of HOD’s (both Internal & External) in liaison with concerned parties.
- Review the departmental cost centre reports and notify the respective HOD’s office on expenditure trends.
- Organize and co-ordinate all logistics for HOD’s meetings (both internal & external) e.g. Teambuilding by providing administrative support.
- Prepare and consolidate of all section reports and presentations to be made by the HOD’s e.g. Annual reports, weekly management report.
- Manage department stationery budget.
- Raising all purchase requisition through oracle and following up on payments to suppliers approved by the heads of departments to ensure prompt payment once the services offered/ delivered.
- Systematic filing of paper & electronic records.
Job Requirements
- Degree in business related/secretarial studies preferred
- Diploma in secretarial studies a definite advantage
- At least 2yrs experience as PA or office administrator.
- Experience in working in a big busy financial organization,
- Good communication skills (written & spoken English),
- Team player,
- Excellent organization skills.
As part of the interview process external candidates should prepare the following documentation which will be required at a later stage based on your performance in the interviews/assessments.
- An updated CV with contacts of three referees, 2 who must be professional and must have supervised you at some point, the other referee can be a colleague in the same professional field.
- Kenyan Certificate of Good Conduct (Less than 1 year old) or a receipt of the same from the CID pending release of the hardcopy document.
- Clearance certificate from a reputable Credit Reference Bureau (CRB).
- University Degree Certificate/ Letter of completion from University in case you have not received your degree certificate.
- National ID/Passport.
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