Purpose: To assist in the management of AICHM office finances including, logistics and human resources

Job Responsibilities

• Perform day tday accounting operations and financial management functions
• Ensure compliance of both international and internal financial standards
• Prepare annual financial budgets
• Receive and record income
• Make and record payments
• Transact bank account deposits and withdrawals
• Oversee the petty cash and the cashier responsible for operating the petty cash
• Reconcile cash monthly and whenever else required
• Reconcile all bank accounts monthly and whenever else required
• Generate invoices monthly and as appropriate
• Maintain records of debtors and creditors
• Calculate and prepare payroll, including statutory deductions
• Prepare income and expenditure statements monthly and whenever else required
• Prepare a balance sheet monthly and whenever else required
• Generate financial reports as requested
• Prepare an annual budget before the end of October, and revise/update it as necessary; Supervise day to day accounting operations and financial management functions
• Ensure compliance of both international and internal financial standards
• Prepare annual financial budgets
• Monitor the financial expenditure of the office and projects against the budgets and inform the Programme Coordinator of the budget status for appropriate action.

Banking: Obtain monthly bank statements and submit transfers
Logistics:

• Prepare documents required to facilitate project operations, including Requests for Procurement, Requests for
• Quotations, Tender Evaluation Protocols, Purchase Orders, Contracts and other related documents
• Manage and maintain updated inventory of assets.
• Procure office and projects supplies and equipment
• Ensure that office equipment is adequately maintained and functioning

Administration:

• Draft correspondence, follow up and respond to queries on office matters.
• Ensure that all operations are compliant with the local laws and regulations
• Assist in preparing and organizing of meetings/seminars, workshops; make all logistical arrangements for meetings and workshops
• Maintain confidentiality in all aspects of client, staff and agency information.
• Other administrative tasks within the office as required.

Qualifications

• Bachelor of Business Administration, Masters Degree will be an added advantage
• Must be CPA K
• Minimum of five years’ experience in finance
• Familiarity with MS Word, MS Excel required. Familiarity with computerised accounting packages an asset.
• Fluency in English and Kiswahili
• This is a 12 months contract renewable subject to availability of funds

How to Apply
Applicants should include a cover letter,detailed CV documenting work history and current responsibilities, salary history, and educational certificates, and three references. Only individuals who meet the above-mentioned qualifications will be considered. All application should be made through EMAIL: info@aichm.org addressed to: The Executive Director, AIC HEALTH MINISTRIES, BOX 40431-00100 NOT later than 11th October 2017.

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